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EXHIBITORS AND SPONSORS          HOTEL AND TRAVEL          PROGRAM DETAILS          REGISTRATION          CALL FOR PROPOSALS

NSSR 2025 Exhibitor and Sponsor Information

Network with Leaders in Higher Education

Our attendees represent all areas and diverse positions within two-year and four-year institutions. They come together with other academic and student affairs professionals to network, learn and explore new technology in student success.

Develop Relationships Beyond the Exhibit Space

Your organization will have multiple levels of access to this key group of decision-makers. We plan our conference around networking and visiting the exhibits. Networking opportunities include a welcome reception, awards breakfast, concurrent sessions and refreshment breaks throughout the conference, available to all representatives.

Registration

Review our Exhibitor and Sponsorship packet

Register for the conference using the Exhibitor Registration Site

If you have any questions, contact Brittnee Madden at csrde@ou.edu.

Options for Participation

Organizations have a number of opportunities to participate in the symposium. The information below and our Exhibitor and Sponsorship document provide details about these opportunities.

Shipping, Electrical, and Internet

Exhibitors will work directly with the hotel for their shipping, electrical, and internet needs. For questions, please call the business office 775-954-4144. 

For shipping materials to the hotel use the following format:

HOLD FOR: (Presenter or Guest Name), NSSR Exhibitor (Arrival Date)

Atlantis Business Center

3800 South Virginia Street

Reno, NV  89502

Group will be charged a handling fee for all incoming and outgoing packages. (Handling fee charges available upon request.) Packages will not be accepted more than seven (7) days prior to a group’s arrival. To avoid delivery refusal, packages weighing more than 50 pounds, freight on pallets, truck deliveries other than UPS or Fed Ex, or large shipments of more than 10 packages, must be arranged through Group’s Catering Manager a minimum of two weeks prior to arrival. Storage and delivery access are limited. All pallets must be broken down upon delivery and a labor fee will be assessed. Applicable storage and handling fees will be charged based on the weight of the packages per pallet.

Hotel is not responsible for packages that are lost or damaged in shipping, storage, or handling. Arrangements for any shipment of boxes after Group’s departure must be made with the Business Center prior to departure. Boxes left at Hotel without arrangements for shipment will be disposed of seven (7) days after Group’s departure.




IMPORTANT DATES
8/1/25
  • Optional session proposal due (see details below)
  • Registration and full payment due
  • Signed agreement and company logo due
  • Booth selection process begins


9/1/25
  • Prize for Exhibitor Visits Activity due (optional)



Job-Level-Distribution   

Organizational and Participant Demographics for NSSR 2024

Our exhibit space will be strategically placed in a high traffic area. We encourage attendees to stop by each exhibitor booth throughout the conference. In addition, we will reserve a dedicated time for attendees and exhibitors to interact. 

The process for selecting booth space will begin August 8. We will email all of the registered exhibitors with details about the process as we get closer to the time.

INVESTMENT
  • $1,000 - 10′ wide exhibit space with one representative
  • $600 - Additional representative
Exhibit fee also includes:
  • Company name and logo listed on Guidebook
  • Recognition with link on the conference website
  • Electronic attendee lists, pre- and post-conference
  • Copy of the Conference Proceedings
  • Access to all conference activities, including meals.
SPONSOR ($2,500)

In addition to the benefits received as an exhibitor, all sponsors receive a number of extra benefits:

  • Registration for 2 representatives
  • Recognition during plenary session
  • One-hour presentation during concurrent session

See the Exhibitor and Sponsor Packet for more details and a brief description of what’s included in sponsorship.

Presenting at NSSR is an excellent option for companies who would like a dedicated time to speak to conference participants. It is available exclusively to sponsors at no additional cost.

CONCURRENT SESSION 
  • Proposals will be selected based on appropriateness of the subject, space availability and history of participation in previous NSSR activities.
  • Please email csrde@ou.edu your proposal as soon as possible after registering. Be sure to include the title of the presentation, an abstract (200 word max), and full contact information for each presenter. Proposal must be received no later than August 1st.

 

Consider content with an educational focus as you highlight your services and products. Presenting with a colleague from an institution currently using your product is the audience-preferred format.

If the sponsor would like a client from an institution to present with them, that person will register as a regular attendee, not an additional representative from the organization. Attendee registration will open in May.


Exhibitor Visits

Exhibitor Visits is a dedicated time block to allow attendees to explore the exhibit booths and learn more about their products and services. Attendees who visit every participating booth are eligible for a prize drawing. Exhibitors add a sticker we provide to each form and may donate prizes for the drawing. Exhibitor participation is optional.