EXHIBITORS AND SPONSORS HOTEL AND TRAVEL PROGRAM DETAILS REGISTRATION CALL FOR PROPOSALS

NSSR 2025 Exhibitor and Sponsor Information

Network with Leaders in Higher Education

Our attendees represent all areas and diverse positions within two-year and four-year institutions. They come together with other academic and student affairs professionals to network, learn and explore new technology in student success.

Develop Relationships Beyond the Exhibit Space

Your organization will have multiple levels of access to this key group of decision-makers. We plan our conference around networking and visiting the exhibits. Networking opportunities include a welcome reception, awards breakfast, concurrent sessions and refreshment breaks throughout the conference, available to all representatives.

Registration

Review our Exhibitor and Sponsorship packet

If you have any questions, contact Brittnee Madden at csrde@ou.edu.

Options for Participation

Organizations have a number of opportunities to participate in the symposium. The information below and our Exhibitor and Sponsorship document provide details about these opportunities.

IMPORTANT DATES

8/1/25

Optional session proposal due (see details below)
Registration and full payment due
Signed agreement and company logo due
Booth selection process begins

9/1/25

Prize for Exhibitor Visits Activity due (optional)

Organizational and Participant Demographics for NSSR 2024

EXHIBIT
SPONSOR
PRESENT

Our exhibit space will be strategically placed in a high traffic area. We encourage attendees to stop by each exhibitor booth throughout the conference. In addition, we will reserve a dedicated time for attendees and exhibitors to interact.

The process for selecting booth space will begin August 8. We will email all of the registered exhibitors with details about the process as we get closer to the time.

INVESTMENT

$1,000 - 10′ wide exhibit space with one representative
$600 - Additional representative

Exhibit fee also includes:

Company name and logo listed on Guidebook
Recognition with link on the conference website
Electronic attendee lists, pre- and post-conference
Copy of the Conference Proceedings
Access to all conference activities, including meals

Exhibitors will work directly with the hotel for their shipping, electrical, and internet needs by completing this form and emailing it to Anthony Zito at anthony.zito@encoreglobal.com. For additional exhibitor information, please review the Exhibitor and Sponsor Information packet.

Presenting at NSSR is an excellent option for companies who would like a dedicated time to speak to conference participants. It is available exclusively to sponsors at no additional cost.

CONCURRENT SESSION

Proposals will be selected based on appropriateness of the subject, space availability and history of participation in previous NSSR activities.
Please email csrde@ou.edu your proposal as soon as possible after registering. Be sure to include the title of the presentation, an abstract (200 word max), and full contact information for each presenter. Proposal must be received no later than August 1st.

Consider content with an educational focus as you highlight your services and products. Presenting with a colleague from an institution currently using your product is the audience-preferred format.

If the sponsor would like a client from an institution to present with them, that person will register as a regular attendee, not an additional representative from the organization. Attendee registration will open in May.

Exhibitor Visits

Exhibitor Visits is a dedicated time block to allow attendees to explore the exhibit booths and learn more about their products and services. Attendees who visit every participating booth are eligible for a prize drawing. Exhibitors add a sticker we provide to each form and may donate prizes for the drawing. Exhibitor participation is optional.