FAQ

Registration

Online registration will be available on our Registration page in mid-June 2019. At that time, the page will provide pricing and will direct you to the Registration and Records website, where you will create an account and register for the conference. You will also have the opportunity to register for the optional Monday pre-conference workshops and our group outing as well.
Online registration will open in mid-June 2019 and will close on Wednesday, October 16 at 11:59 pm Central Daylight Time.
Yes. We will accept walk-in registrations onsite beginning Sunday, October 27. However, we recommend that you register online if you plan to attend a pre-conference workshop since some of them fill up quickly.
Registration fees will be available here once they are finalized. Save money and register by September 1.
Your registration includes all concurrent sessions, events and networking opportunities, as well as some meals. Details will be posted on our registration page once they are finalized.
  • Pay by credit card during online registration process
  • Mail a check to:
    • C-IDEA/CSRDE
      The University of Oklahoma
      1700 Asp Avenue
      Norman, OK 73072
  • Call our Registration and Records department (405-325-6034) to pay by credit card
  • Bring a check, cash or credit card with you to the conference
No. Conference registration includes the full conference only.
We do not currently offer group discounts but discounts are available to members of the Consortium, as well as all faculty and staff at member institutions.
Yes, we offer a discount for full-time students who do not hold a full-time job. Proof of full-time student status is required. The registration fees will be posted on the Registration page when they are available.
Prepaid registrants who find they are unable to attend may send a delegate in their place without penalty. Refunds (less a 20% processing charge per registration) will be made on any prepaid registration for which we receive an advanced written cancellation to csrde@ou.edu by October 1, 2019.

No Show: Those who pre-registered and do not attend the conference without written notification of cancellation will be charged the full conference fee.

Pre-Conference Workshops

No. All half-day and full-day workshops will require separate registrations. Details about each workshop will be posted here after they are finalized. Cost details will be available here.
During your conference registration process you will have the opportunity to add your desired workshop(s) to your registration.
No, pre-conference attendees must be registered for the full conference.
Please email csrde@ou.edu to let us know the details of the change and we will help you.
Please email csrde@ou.edu with your desired selection(s) and we will get you registered.

Schedule

The Welcome Reception on Monday evening, October 28, officially opens the symposium.
A tentative schedule will be posted here before registration opens in mid-June 2019. The full program should be posted by late September. It will then be available for download and included in our NSSR19 Guidebook mobile app. Hard copies of the program will be included in the conference bag of attendees who wish to receive one.
The program is not yet finalized, but the tentative plan is for the conference to end around 3:00 on Thursday.

Concurrent Session Presenters

Yes, all presenters must register online for the conference no later than September 1 to ensure inclusion in the conference program. Due to the number of presenters and budget considerations, we are unable to provide our presenters with a registration fee waiver or discount. Presenters are responsible for all conference-related expenses including registration, travel and hotel.
Yes, but all attendees must be paid registrants for the conference in order to attend sessions.
Presenters typically use a Power Point presentation for their session. Although authors of accepted panels and papers will write a paper that is peer-reviewed before being accepted for presentation, they will not read the paper as is often done at academic conferences. Presenters may refer to it if they would like, but the audience will want to hear about the research/programs in a more informal format.
Yes, we will provide presenters with a PowerPoint template.
Yes. Presenters will be asked to send their presentations to us so we can post them on our conference site for attendees to access before, during, and after the conference. We will also place the Power Point presentations on laptops for your session.
Yes. You will also upload them to our website for attendees to access before, during, and after the conference. All presenters will receive an email from us a few weeks before the conference providing more details.
Concurrent sessions last one hour. Presenters should allow at least 10-15 minutes of this time for questions. Facilitated discussion sessions will last 1 1/2 hours, with most of the time dedicated to discussions.
All presenters will receive an email from us with their presentation details in September. Concurrent sessions are tentatively scheduled to begin on Tuesday morning and end on Thursday around 3:00. Please keep this in mind if you make travel arrangements before being notified of your presentation time details.
The University of Oklahoma is required by the State of Oklahoma to obtain signed Volunteer Speaker agreements from each presenter at a conference hosted by the University. We will email the form to you a few weeks before the conference. Please complete, sign, and return the form as soon as you receive it.

Poster Presenters

We have created a document that provides guidelines and requirements to help you. It includes all the details, including poster size, judging times and tips for good poster presentations.
You are not required to mount your poster before the conference but if you prefer, you may. We will provide 30” x 40” foam core and mounting supplies onsite and will be happy to help you mount your materials.

Hotel

All activities for NSSR will be held at the Astor Crowne Plaza New Orleans French Quarter, located where Canal and Bourbon streets meet.
You may reserve your room on our Hotel & Travel page once we have finalized all of the details.

Transportation

The hotel can help you make arrangements using their airport shuttle, for a fee. Transportation options will be available for traveling to and from the airport when we post hotel reservation information on our Hotel & Travel page.
Parking information will be available on our Hotel & Travel page when we post details about the hotel reservations.

Food & Beverage

Details about meals and snack breaks will be provided when we open registration in mid-June 2019.
There are many dining options near the hotel. More details will be available when registration opens in mid-June 2019.
You will have an opportunity during the registration process to indicate any special dietary needs. You may also email us at csrde@ou.edu.
The Welcome Reception, Awards Breakfast and other refreshments are included in cost of your registration. If you would like to bring a guest, please mark this option when you register for the conference. The cost per guest will be posted on our Registration page when registration opens in mid-June 2019.

Technology

We will be using Guidebook, a free app that will be available from the App Store, Play Store or the appropriate resource for your mobile device. More details will be provided in Fall 2019.
Our official hashtag will be #NSSR19.
There is no charge for access to wireless internet in the hotel sleeping rooms. Details about Wi-Fi in the meeting spaces will be posted when they are available.
Details about Wi-Fi in the meeting spaces will be posted when they are available.

Miscellaneous

The dress code is business casual. Conference rooms are often cold and, unfortunately, we do not have control of the temperature so please plan accordingly.

The average high in New Orleans in October is 80 and the average low is 63.