FAQ

Registration

Read the article for some ideas and consider using the justification letter template we created for our our 2016 Symposium. We will update it once we have new information.
Online registration will be available on our Registration page in June.
Wednesday, October 19 at 11:59 pm Central time.
Yes. We will accept walk-in registrations onsite beginning Sunday, November 5. The specific time will be posted as soon as the schedule is finalized in October. We recommend that you register online if you plan to attend a pre-conference workshop since some of them fill up quickly.
The registration fees have not been finalized. For planning purposes, see the 2016 registration fees page.
Your registration includes all concurrent sessions, events and networking opportunities, as well as some meals. Details will be found on our registration page once they are available.
  • Pay by credit card during online registration process
  • Mail a check to:
    • C-IDEA/CSRDE
      The University of Oklahoma
      1700 Asp Avenue
      Norman, OK 73072
  • Call our Registration and Records department (405-325-6034) to pay by credit card
  • Bring a check, cash or credit card with you to the conference
No. Conference registration includes the full conference only.
We do not currently offer group discounts.
Yes, we offer a discount for full-time students. Proof of full-time status is required.
Prepaid registrants who find they are unable to attend may send a delegate in their place without penalty. Refunds (less a 20% processing charge per registration) will be made on any prepaid registration for which we receive an advanced written cancellation to csrde@ou.edu by October 1, 2017.

No Show: Those who pre-registered and do not attend the conference without written notification of cancellation will be charged the full conference fee.

Pre-Conference Workshops

No. There are options for half-day and full-day workshops which require separate registrations. Details about each workshop and the cost will be available when registration opens.
During your conference registration process you will have the opportunity to add your desired workshop(s) to your registration.
No, pre-conference attendees must be registered for the full conference.
Please email csrde@ou.edu with your desired selection(s) and we will get you registered.

Schedule

The Welcome Reception on Monday evening, November 6 officially opens the symposium.
The program will be finalized in October and available for download. A hard copy of the program will be included in each conference bag provided to attendees at our conference check-in site. We will also use Guidebook for our mobile app.
The schedule is not yet finalized, but the conference will end around noon on Thursday.

Concurrent Session Presenters

Yes, all presenters must register online for the conference no later than September 1 to ensure inclusion in the conference program. Due to the number of presenters and budget considerations, we are unable to provide our presenters with a registration fee waiver or discount. Presenters are responsible for all conference-related expenses including registration, travel and hotel.
Yes, but all attendees must be paid registrants for the conference in order to attend sessions.
No, presenters may use their own templates.
No, you will bring your presentation with you. The presentation and handouts will not be available online.
Yes. We do not currently have the capability to post handouts online for attendees. All presenters will receive an email from us a few weeks before the conference providing more details about the quantity of handouts needed.
Concurrent sessions last one hour. Presenters should allow at least 10-15 minutes of this time for questions.
All presenters will receive an email from us with their presentation details in September. Concurrent sessions are scheduled to begin on Tuesday morning and end on Thursday around noon. Please keep this in mind if you make travel arrangements before being notified of your presentation time details.
Presenters typically use a Power Point presentation for their session. Although authors wrote a paper that was peer-reviewed before being accepted for presentation, they will not read the paper as is often done at academic conferences. Presenters may refer to it if they would like, but the audience will want to hear about the research/programs in a more informal format.
The University of Oklahoma is required by the State of Oklahoma to obtain signed Volunteer Speaker agreements from each presenter at a conference hosted by the University. We will email the form to you a few weeks before the conference. Please complete, sign, and return the form as soon as you receive it.

Poster Presenters

Presenters will receive an email with the details after the schedule is finalized. The schedule will also be posted on our website.
No, we will provide the foam core and mounting supplies for you and will be happy to help you mount your materials onsite.
The finished size of your poster must be 30” high x 40” wide (landscape).
Details will be send to poster presenters once it is available. CSRDE staff will be available to help you mount your poster to the foam core.
We will notify poster presenters once this information is available.
Presenters must be on-hand to discuss their posters during the “exhibit hall” type session specifically dedicated to posters. There will be two chairs beside each poster. You may provide handouts, but there will not be a table available for them.
Posters should be removed immediately following the poster session. All posters left after the session will be discarded unless other arrangements have been made.

Hotel

All activities for NSSR will be held at the Sandestin Golf and Beach Resort, located in Destin, Florida.
The special conference rate is $150 per night. A link to the reservation site will be available on our hotel page when registration opens in June.

Transportation

The hotel does not offer shuttle service. Transportation details will be posted on our hotel page when it is available.
No, parking is free at the Sandestin Golf and Beach Resort.

Food & Beverage

Details will be provided once they are finalized.
We are steps away from the Baytowne Village with many restaurants options.
You will have an opportunity during the registration process to indicate any special dietary needs. If you have already registered, please email our conference specialist, Laurie Smith, at lasmith@ou.edu. You will receive a special meal card during check-in at the conference to use during meals.
Meals are included in the cost of registration. If you would like to bring a guest, you may select the option when you register for the conference. Costs for guests will be available when we open registration in June.

Technology

We will be using Guidebook. Stay tuned for more details.
Our official hashtag will be #NSSR17.
There is no charge for access to Wi-Fi in the meeting spaces.
We will provide this information to attendees when they check-in at the conference.

Miscellaneous

The dress code is business casual. Conference rooms are often cold and unfortunately, we do not have control of the temperature, so please plan accordingly.

The average November temperature in Norfolk is 70°F.