FAQ

Registration

Read the article for some ideas and consider using the justification letter template we created for you.
Online registration is available on our Registration page. The page provides pricing and directs you to our Registration and Records website, where you will create an account and register for the conference. You will also have the opportunity to register for the optional Monday pre-conference workshops.
Wednesday, October 25 at 11:59 pm Central Time.
Yes. We will accept walk-in registrations onsite beginning Monday, November 6 at 7 a.m. We recommend that you register online if you plan to attend a pre-conference workshop since some of them fill up quickly.
Registration fees are given here . Save money and register by September 1.
Your registration includes all concurrent sessions, events and networking opportunities, as well as some meals. Details are found on our registration page once they are available.
  • Pay by credit card during online registration process
  • Mail a check to:
    • C-IDEA/CSRDE
      The University of Oklahoma
      1700 Asp Avenue
      Norman, OK 73072
  • Call our Registration and Records department (405-325-6034) to pay by credit card
  • Bring a check, cash or credit card with you to the conference
No. Conference registration includes the full conference only.
We do not currently offer group discounts but discounts are available to all members of the Consortium, as well as faculty and staff at member institutions.
Yes, we offer a discount for full-time students. Proof of full-time status is required, see the Registration page for details.
Prepaid registrants who find they are unable to attend may send a delegate in their place without penalty. Refunds (less a 20% processing charge per registration) will be made on any prepaid registration for which we receive an advanced written cancellation to csrde@ou.edu by October 1, 2017.

No Show: Those who pre-registered and do not attend the conference without written notification of cancellation will be charged the full conference fee.

Pre-Conference Workshops

No. There are options for half-day and full-day workshops which require separate registrations. Read details about each workshop and cost.
During your conference registration process you will have the opportunity to add your desired workshop(s) to your registration.
No, pre-conference attendees must be registered for the full conference.
Please email csrde@ou.edu with your desired selection(s) and we will get you registered.

Schedule

The Welcome Reception on Monday evening, November 6, officially opens the symposium.
A tentative schedule is available now. The program will be posted by mid-October. It will then be available for download on our Program Details page and on our NSSR17 Guidebook mobile app. Hard copies of the program will be included in each conference bag provided to attendees when they sign in.
The schedule is not yet finalized, but the conference will end around noon on Thursday.

Concurrent Session Presenters

Yes, all presenters must register online for the conference no later than September 1 to ensure inclusion in the conference program. Due to the number of presenters and budget considerations, we are unable to provide our presenters with a registration fee waiver or discount. Presenters are responsible for all conference-related expenses including registration, travel and hotel.
Yes, but all attendees must be paid registrants for the conference in order to attend sessions.
Presenters typically use a Power Point presentation for their session. Although authors wrote a paper that was peer-reviewed before being accepted for presentation, they will not read the paper as is often done at academic conferences. Presenters may refer to it if they would like, but the audience will want to hear about the research/programs in a more informal format.
No, presenters may use their own templates.
No, you will bring your presentation with you. The presentation and handouts will not be available online.
Yes. We do not currently have the capability to post handouts online for attendees. All presenters will receive an email from us a few weeks before the conference providing more details about the quantity of handouts needed.
Concurrent sessions last one hour. Presenters should allow at least 10-15 minutes of this time for questions.
All presenters will receive an email from us with their presentation details in September. Concurrent sessions are scheduled to begin on Tuesday morning and end on Thursday around noon. Please keep this in mind if you make travel arrangements before being notified of your presentation time details.
The University of Oklahoma is required by the State of Oklahoma to obtain signed Volunteer Speaker agreements from each presenter at a conference hosted by the University. We will email the form to you a few weeks before the conference. Please complete, sign, and return the form as soon as you receive it.

Poster Presenters

We have created a document that provides guidelines and requirements to help you. It includes all the details, including poster size, judging times and tips for good poster presentations.
You are not required to mount your poster before the conference but if you prefer, you may. We will provide 30” x 40” foam core and mounting supplies onsite and will be happy to help you mount your materials.

Hotel

All activities for NSSR will be held at the Sandestin Golf and Beach Resort, located in Destin, Florida.
Reservations at the special conference rate may be made through Monday, October 13th using the Sandestin Golf and Beach Resort’s online reservation page. Please see our Hotel & Travel page for the details.

Transportation

The hotel does not offer shuttle service. Several options are available for traveling to and from the Destin – Fort Walton Beach (VPS), Northwest Florida Beaches International (ECP) and Pensacola International (PNS) Airports. We will have transportation details available soon.
No, parking is free at the Sandestin Golf and Beach Resort.

Food & Beverage

Morning refreshments, snack breaks each morning and afternoon and the Best Practices Awards Breakfast will be provided.
We are steps away from the Baytowne Village with many restaurant options. We will have a map in the conference program which will include nearby restaurants.
You will have an opportunity during the registration process to indicate any special dietary needs. If you have already registered, please email our conference specialist, Laurie Smith, at lasmith@ou.edu. You will receive a special meal card during check-in at the conference to use during meals.
The Welcome Reception, Awards Breakfast and other refreshments are included in cost of your registration. If you would like to bring a guest, please mark this option when you register for the conference. The cost per guest is $35 for either the reception or the breakfast.

Technology

We will be using Guidebook, a free app available from the App Store, Play Store or the appropriate resource for your mobile device. After downloading the app, search for NSSR 2017.
Our official hashtag will be #NSSR17.
There is no charge for access to WiFi in the meeting rooms and condos.
We will provide this information to attendees when they check-in at the conference.

Miscellaneous

The dress code is business casual. Conference rooms are often cold and, unfortunately, we do not have control of the temperature so please plan accordingly.

The average high is 73° and the average low is 56° for early November in Destin.