How to Join Us...Institutional Membership
Institutional Membership in the consortium is offered by invitation
to two-year and four-year colleges and universities. Membership
is subject to the approval of the Center for Institutional Data
Exchange and Analysis at the University of Oklahoma. Member institutions
are required to complete and submit the annual CSRDE survey on freshman
retention which will be collected each spring. See the Calendar for specific dates.
Request a membership packet
that includes information on fees as well as samples of CSRDE
survey and report
- The CSRDE Membership year is from October 1 through September
30 of the following year.
- Membership applications are accepted throughout the year, however,
membership fees are not prorated.
- New Institutional Members are advised to get applications in by
December in order to have adequate time to be oriented
to the survey and to gather data. See
Description of the surveys.
Roles of Institutional
- Main Contact. Member institutions will designate
one senior member of the executive team who will serve as the
institution's Main Contact.
- Institutional Data Assistants. The Main Contact
may appoint one (or more depending on Level of Membership) Institutional
Data Assistants (IDAs). IDAs will be given access to our online
data collection facilities so that they can upload and download
survey data. They will receive copies of communications from the
CSRDE that are sent to the Main Contact.
Both the Main Contact and the Institutional Data Assistant are
institutional appointments. Should there be changes such that these
individuals are unable to fulfill their roles, the institution may
make appropriate substitutions by contacting the CSRDE office.
Levels of Membership
Overview of CSRDE Services (as shown in Membership Levels Table)
A. Main Contacts
Each institution will appoint one person to be the CSRDE Main Contact person. This person is typically a senior member of the institution’s management team and has primary responsibility to ensure that data has been submitted to the CSRDE in a timely and complete fashion. The Main Contact person will receive a unique username and password to access CSRDE electronic resources and will have permission to download survey forms and submit completed forms through the protected CSRDE website. This person also agrees to receive electronic and standard mail, as well as phone communications periodically from the CSRDE. Copies of the CSRDE published reports to which the member institution is entitled will be sent to the Institutional Contact.
B. Institutional Data Assistants (IDAs)
Institutional Data Assistants will receive a unique username and password to access the protected CSRDE website, and will have permission to download survey forms and submit completed forms through the website, as well as access electronic resources. The IDA will also receive copies of routine electronic communications sent to the Institutional Contact.
The Consortium hosts a monthly webinar series. A cost effective way to stay on top of current research, each webinar registration makes it possible for one person or a whole auditorium of people to become more informed on topics of interest. For a schedule of this year's CSRDE Webinars, please visit our Webinar page.
All institutions are required to submit complete survey data for the CSRDE Freshmen Retention and Graduation Survey. Four-year institutions may also participate in two optional surveys at no additional cost: The Science, Technology, Engineering and Mathematics (STEM) survey, which tracks the retention and graduation of STEM majors; and the Community College Transfer Survey, which tracks the retention and graduation of students who transfer into four-year institutions with 30 or more credit hours.
The CSRDE prepares a separate annual CSRDE Retention Report for both four-year and two-year institutions. Each contributing institutional member will receive a copy of the report that includes tables and analysis of retention data reported by member institutions and shows comparisons of aggregate retention and graduation rates by institutional characteristics and by gender and ethnicity.
Members who contribute complete data for the required freshmen survey are also eligible to receive a customized peer report that contains benchmark data of a self-selected peer group of five to 20 institutions. There is no additional charge for this report.
Four-year institutions who submitted data for the two optional surveys will receive a summary report on the survey, as well as have the opportunity to request a peer report on the survey data.
F. Online Reporting Access
The CSRDE Quick Query System will allow Institutional Main Contacts and IDAs to access their complimentary peer report and summary data from the CSRDE protected website. Your level of membership will determine the type of data that you can access. For more information about the Quick Query System, go to http://csrde.ou.edu/web/qqsinfo.html.
G. Access to Effective Retention Practices Knowledge-base
Each year the CSRDE conducts peer reviews of innovative programs and strategies that have been useful at member campuses. We highlight the best of these practices annually with our CSRDE Best Practices Award. CSRDE members receive access to these papers as well as presentations from the annual National Symposium on Student Retention.
H. Discounts on CSRDE conferences and webinars
The CSRDE hosts the annual National Symposium on Student Retention where colleagues gather to hear the latest research and discover how other institutions are successfully addressing issues related to student success and retention. The Consortium also hosts a monthly webinar series which provides participants with up-to-date information on topics of interest, from the convenience of their home or office computer or conference room.
Application Process for Institutional Membership
- Please request a membership packet from the CSRDE office for membership information.
- Complete the CSRDE Contact Form, designating one Main Contact
and at least one Institutional Data Assistant.
- Submit the contact form, invoice and payment to the address
on the payment form. Or, alternately, pay by credit card by calling
the number on the payment form.
Once we have received all forms and payment, we will contact the
Main Contact and the IDA(s) with information on how to log into
the CSRDE portal.
Inquiries about membership in the CSRDE are welcome. Please send
us an email at firstname.lastname@example.org to
let us know of your interest.